Orientation for New Students
The orientation program is designed to familiarize newly admitted students with the Institute’s facilities, rules and regulations, academic policies, and student services. It also assists students in adjusting to the new academic and learning environment, helping them understand expectations and institutional culture.
Academic Session
There are two regular semesters/sessions in an academic year:
- Fall Semester
- Spring Semester
Academic Calendar
The Academic Calendar comprises the complete schedule of admission announcements, admissions, registration dates, commencement and closing dates of academic sessions, examinations, semester breaks, academic and extracurricular activities, as well as public and gazetted holidays. The calendar is prepared and approved by the Academic Committee and the administration of Ghazali Institute of Medical Sciences.
Class Attendance
Students must attend at least 75% of the classes held in a course to be eligible to appear in the final examination.
If a student remains absent from classes for seven consecutive days without prior notice or approved leave, his/her candidature may be annulled from the class rolls.
Students who fail to produce 75% attendance in a particular course will be required to repeat the course in the same semester in the following year. Names of such students will be reported by the Institute, and they shall not be allowed to appear in the final examinations.
Female students wishing to avail maternity leave may freeze their semester according to Institute policy.
Promotion Policy
Students who do not pass 50% or more of the total subjects shall be declared as “Fail” and shall not be promoted to the next semester. Such students may continue the same semester as per the applicable fee policy.
Attempting both the mid-term (Internal) and final-term (External, conducted by Khyber Medical University) examinations of every semester is mandatory. Absence from any examination shall result in a grade ‘F’ in the respective subject or course.
Scheme of Grading
The scheme of marking and evaluation consists of two phases with a total of 100 marks:
- Mid-Semester Examination (Internal): 30 Marks
- Final Examination (External): 70 Marks
- Total: 100 Marks
Students are advised to visit the Khyber Medical University (KMU) website for detailed examination rules and regulations.
Policy for Demoted Students
Demoted students are required to attend regular classes and pay the prescribed semester fee.
Note:
- A 5-year course must be completed within a maximum of 7 years.
- A 4-year course must be completed within a maximum of 6 years.
This is in accordance with HEC and KMU policies.
CODE OF CONDUCT
Purpose
The Code of Student Conduct has been formulated to protect the core values of the Institute, promote scholarly and civic development of the student community, ensure a safe and secure learning environment, and protect the people, property, and processes that support the Institute and its mission. The key goals of the Institute include research, teaching and learning, and service. Preservation of academic freedom and free exchange of ideas and opinions are essential to achieving these goals.
Jurisdiction
This Code applies to on-campus conduct of all registered students, including individuals using the Institute’s academic assets. It also applies to off-campus conduct of students directly connected with:
- Academic course requirements or credit-bearing experiences such as internships, field trips, study abroad programs, or student teaching.
- Activities supporting the pursuit of a degree, including research at another institution or professional practice assignments.
Definitions / Glossary
Institute Premises: All lands, buildings, facilities, and assets owned, leased, managed, or operated by the Institute.
Student: Any individual who has paid an acceptance fee, registered for classes, or entered into a contractual relationship with the Institute for instruction, research, or projects. This includes individuals admitted and attending orientation programs. Student status remains until graduation, dismissal, or non-attendance for two consecutive semesters. Registered students of GIMS are included.
Code of Honour
Every student shall observe the following Code of Honour:
- Faithfulness in religious duties and respect for the beliefs of others.
- Loyalty to Pakistan and refraining from actions that may harm its honor and prestige.
- Truthfulness and honesty in dealings.
- Respect for elders and politeness towards all, especially women, children, the weak, and the helpless.
Observance of thrift and protection of public property.
PROHIBITED CONDUCT
Any student found to have engaged in, attempted, or assisted in the following conduct within the Institute’s jurisdiction shall be subject to disciplinary action.
Academic Misconduct
Academic misconduct includes any act that compromises academic integrity or undermines the educational process, including but not limited to:
- Violation of course rules stated in syllabi or official instructions.
- Giving or receiving unauthorized assistance during examinations.
- Possession or use of unauthorized materials, including mobile phones.
- Plagiarism, including unacknowledged use or paraphrasing of another’s work or ideas.
- Submitting the same work for multiple academic requirements without permission.
- Falsification or fabrication of research, laboratory, or assignment results.
- Alteration of grades, academic records, or official forms.
- Tampering with grading systems or disadvantaging other students unfairly.
- Violation of program or Institute regulations and student handbook instructions.
Endangering Health or Safety
Any behavior that endangers or threatens the physical or mental health, safety, or life of any person, including strikes, walkouts, incendiary speeches, harassment, intimidation, or sexual harassment.
Destruction of Property / Weapons or Devices
Actual or threatened damage to Institute or personal property, and possession or storage of dangerous weapons, ammunition, fireworks, or hazardous substances.
Dishonest Conduct
Includes false reporting of emergencies, false accusations, misuse or falsification of Institute documents, forgery, and knowingly providing false information.
Theft or Unauthorized Use of Property
Theft or unauthorized use or possession of Institute property, services, or the property of others.
Failure to Comply with Institute Authority
Failure to comply with lawful directives of Institute officials, law enforcement, or emergency personnel, or violation of disciplinary sanctions.
Narcotics
Use, possession, production, distribution, or sale of narcotics, including misuse of prescription drugs, is strictly prohibited within the Institute, hostels, tours, or official activities.
Undisciplined Conduct
Conduct that interferes with Institute activities or unauthorized entry or presence on Institute premises.
Hazing / Ragging
Any act that causes or risks mental or physical harm or humiliation during initiation or group activities.
Abuse of Student Conduct System
Includes disobedience of summons, misrepresentation of information, interference with disciplinary proceedings, intimidation, or non-compliance with imposed sanctions.
Violation of Rules
Violation of published Institute regulations, policies, guidelines, or applicable laws.
Violent Behaviour
Participation in riots, violent disturbances, damage to property, intimidation, or obstruction of Institute officials or law enforcement.
Use of Electronic Devices without Knowledge
Unauthorized recording, photographing, storing, or sharing images or videos of individuals in private spaces without consent.
DISCIPLINARY ACTION
Any breach of regulations or misconduct may be addressed by a member of the teaching staff or authorized Institute authority.
Authority to Impose Penalties
Authorities competent to impose penalties are designated by the Institute according to the nature and severity of the misconduct.
Procedure in Case of Breach of Discipline
An authorized person witnessing or receiving information about misconduct may handle the matter directly or refer it to the appropriate authority. If the person is not the Head or Principal, the case shall be referred to them. The Head or Principal may deal with the case personally or forward it to the competent authority as per Institute rules.
